Skip to main content
Open your settings at any time by clicking your profile picture in the top-right corner and selecting Settings. Changes save automatically unless a Save button is shown.

General

Control the core regional and formatting preferences that apply across the entire product.
SettingDescriptionDefault
LanguageDisplay language for the interfaceFollows your Google Account language
RegionRegional formatting rules (number separators, currency)Follows your Google Account region
Time zoneUsed for timestamps, reminders, and scheduled itemsDetected from your browser
Date formatChoose between MM/DD/YYYY, DD/MM/YYYY, or YYYY-MM-DDRegion default
Time format12-hour or 24-hour clockRegion default
First day of weekSunday or Monday for calendar viewsRegion default
If your time zone or language looks wrong, check your Google Account settings first — they serve as the default source.
Adjust how the interface looks across all your devices.
SettingDescriptionOptions
ThemeLight, dark, or system-synced color schemeLight, Dark, System default
DensityHow compact or spacious the layout feelsComfortable, Compact
Font sizeBase text size for reading and editingSmall, Medium (default), Large
Reduce motionMinimize animations for accessibilityOn, Off
High contrastIncrease contrast for better readabilityOn, Off
Theme and density settings sync across devices when you’re signed in with the same Google Account.
Choose what you hear about and how.Email notifications
SettingDescription
Email digestsReceive a daily or weekly summary of activity across your items
Comment notificationsGet an email when someone comments on an item you own or follow
Mention notificationsGet an email when someone @-mentions you
Share notificationsGet an email when someone shares an item with you
Digest frequencyDaily or weekly
In-app notifications
SettingDescription
Activity feedShow real-time updates in the notification panel
Desktop notificationsBrowser-level pop-up alerts (requires browser permission)
Sound alertsPlay a sound for incoming notifications
Mobile push notifications
SettingDescription
Push notificationsEnable or disable all mobile push alerts
Comment alertsPush alert for new comments
Mention alertsPush alert when you are @-mentioned
Quiet hoursSuppress push notifications during a set time window
To manage notifications for a specific item only, open that item and use the Notifications option in the More actions menu (⋮).
Control what others can see about you and how they find you.
SettingDescriptionOptions
Activity visibilityWho can see your recent activity and editsAnyone in organization, Only people with access, Only you
Profile discoverabilityWhether others can find you by name or emailAnyone, Organization only, Off
Online presenceShow or hide your active status indicatorOn, Off
View historyWhether item owners can see that you opened an itemOn, Off
If your administrator has set organization-wide privacy policies, some of these options may be locked or restricted.
Speed up your workflow with keyboard shortcuts.
1

Enable keyboard shortcuts

Go to Settings → Keyboard shortcuts and toggle Enable keyboard shortcuts on.
2

View all shortcuts

Press ? anywhere in the product to open the shortcuts reference panel.
3

Customize a shortcut

Click the shortcut you want to change, press your desired key combination, then click Save.
4

Reset to defaults

Click Reset all shortcuts at the bottom of the panel to restore the original key bindings.
Custom shortcuts are stored per browser. If you sign in on a new device, you will see the default shortcuts until you customize them again.
Set the sharing behavior that applies whenever you create a new item.
SettingDescriptionOptions
Default access levelWho can access newly created itemsPrivate (only you), Organization, Anyone with link
Default editor permissionsPermission level granted when you share with someoneViewer, Commenter, Editor
Link sharingWhether to enable link sharing by defaultOff, Anyone with link (view only), Anyone with link (full access)
Notify on shareSend an email to people you share withOn, Off
Copy permissions to duplicatesCarry over sharing settings when you copy an itemOn, Off
Setting your default access to Anyone with link means every new item is accessible to anyone who obtains the URL — even people outside your organization. Use this setting with care.