8. The Full Workflow - Likemind Guide

This is the normal end-to-end flow.

Step	Who	What happens
1. Setup	Owner	Add locations, hazards, and risk matrix (one time).
2. New audit	Auditor	Create a session — uses 1 credit.
3. Checkpoints	Auditor	Add manually or use AI suggestions.
4. Evidence	Auditor	Upload and annotate photos.
5. AI analysis	AI + Auditor	AI analyses each checkpoint. Auditor confirms.
6. CAP	Auditor	Group findings, set PIC and deadline.
7. Review	Reviewer	Approve or ask for changes.
8. Knowledge	System	Approved CAPs feed back into AI for next time.
9. Report	Auditor / Owner	Export PDF or Excel.

Knowledge feedback loop

Every approved CAP is saved into your private Knowledge Base. The next time the AI analyses a checkpoint, it uses these past lessons. The more you use Likemind Safe, the better the AI fits your company.

7. CAP Planner

9. Dashboard (Owner only)

​Knowledge feedback loop

Knowledge feedback loop